DATA PROTECTION POLICY FOR JOB APPLICANTS

This Data Protection Policy (“Policy”) explains how Prohire Pte Ltd (“we”, “us”, or “our”) collects, uses, discloses, or otherwise processes personal data of employees and job applicants in accordance with the Personal Data Protection Act (“PDP”). This Policy applies to personal data in our possession or control, as well as personal data in the possession of organisations we have contracted with to collect, use, disclose, or process personal data for our purposes.

APPLICATION OF THIS POLICY

This Policy applies to all persons engaged in a contract of service with us (whether on a part­ time, temporary, or fulltime basis), as well as interns and trainees working at or attached to us (collectively referred to as “employees”) and persons who have applied for any such position with us (“job applicants”), and all references to “employment” shall equally apply to internships and traineeships (as may be applicable).

PERSONAL DATA

As used in this Policy, “personal data” refers to information, whether true or false, about an employee or job applicant who can be identified:

(a) from that information; or
(b) from that information and other information to which we have or are likely to have access.

If you are a job applicant, personal data that we may collect about you includes, but is not limited to, your:
(a) name or alias, gender, date of birth, nationality, and birth country and city;
(b) mailing address, phone numbers, email address, and other contact information;
(c) resume, educational qualifications, professional qualifications and certifications, and employment references;
(d) employment and training history;
(e) work ­related health and disability issues; and
(f) photographs.
Other terms used in this Policy have the meanings assigned to them in the PDPA (where the context so permits).

PERSONAL DATA COLLECTION, USE AND DISCLOSURE

We generally collect personal data that

(a) you provide knowingly and voluntarily in the course of or in connection with your employment or job application with us, or via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative,” which may include your job placement agent). After (i) you (or your authorised representative) have been informed of the purposes for which the data is collected, and (ii) you (or your authorised representative) have given written consent to the collection and use of your personal data for those purposes, or
(b) the PDPA or other laws permit or require the collection and use of personal data without consent. Before collecting any more personal data or using your personal data for a purpose that has not been disclosed to you, we will obtain your consent (except where permitted or authorised by law). If you are a job applicant, we will collect and use your personal data for the following purposes, and we may disclose
your personal data to third parties if necessary:

(a) assessing and evaluating your suitability for employment in any current or prospective position within the organisation; and
(b) verifying your identity and the accuracy of your personal data.

For a reasonable period after your relationship with us (for example, pursuant to a contract) has been terminated or altered in any way, the purposes listed in the preceding clauses may continue to apply (including, where applicable, a period to enable us to enforce our rights under any contract with you).